Agenda and papers for Friends of Woolley AGM – 2nd June

Agenda for the Friends of Woolley Annual General Meeting on Sunday 2 June 2019 at 15.00 at The George

1          Apologies for absence

            Tony Bruun, Gillian Ellis King, Ted King

2          Minutes of the previous meeting (attached)

            To approve the minutes of the meeting held on 20 May 2018

3          Reports

3.1       Annual report from the Chair (attached)

3.2       Annual report from the Treasurer (attached)

4          Discussion points

4.1       Refocusing the Plan for Woolley 2026 (attached; see also https://www.friendsofwoolley.org.uk/userdocs/other/APlanFor2026_Dec15_lite.pdf): to bring the Plan up to date and make it a living document for the future

4.2       Events: Cancellation of the apple pick 2018 and Wassail 2019 have put these events in question: to discuss their future and other ideas for involving the Woolley community in activities and social events

5          Operation of the Friends of Woolley Executive

5.1       To receive an update

5.2       Membership of the Executive (proposals attached)

6          Membership

6.1       Report of the appointment of a Membership Secretary

6.2       Membership recruitment update

7          Any other business

            To discuss other matters raised by members; advance notice desirable but not essential.

8          Date of the next meeting

Late May or early June 2020

Notes from the Friends of Woolley Annual General Meeting on 20 May 2018 held at the George, Bradford on Avon

Present

Ivan Astin, Tracy Bollans, Brian Elliott (chair), Gillian Ellis-King, Anna Fairman, Nigel Gerdes, Ted King, Tony Monks, Kurt Paulus, John Pearce, Ambrose Russell, Janet Russell, Alexander Squire, Barnaby Squire, Florence Squire, Ollie Squire, Don Steen, Molly Worlidge, Robert Worlidge

Apologies

Ann Marie Cooper, June Foster, Alex Klaushofer, Jennifer Lewis, Duncan and Rachel Moxey, Tom and Lucy Steward, Caroline Street, Caroline Watson

1          Notes of the previous AGM

The notes from the AGM held on 14 May 2017 were agreed.

2          Annual reports

2.1        Annual report of activities

Brian Elliott presented the report for the past year. Successes have included the approval of the Bradford on Avon Neighbourhood Plan by a large majority. Specifically, the inclusion of several Local Green Spaces has led to the withdrawal of an application (‘Redcliffe’) to develop the field East of Crown Court. Future issues: Potential purchase of all/parts of that field by crowd funding, application for a public footpath and starting to think of the revision of the Plan for 2026.

The ‘Bellway’ development of land between Holt Road and Cemetery Lane is now going ahead. The process of approval has been fraught with difficulty and the behaviour of the developer to date has suggested that continued vigilance on the part of FoW is required. Future issues: maintenance of the new hedge plantings, uinformation about the actual closure of Cemetery Lane.

Continued successful management of our ‘local and social’ activities: Apple pick and juicing, Wassail, verge maintenance, enhancement of traffic management at Woolley Green.

Membership has shown some growth and there seems to be potential for more. We need to encourage more members to get involved in the running of the organization, whether by participating in the Executive or by helping with the organization of specific events.

Thanks are due to retiring members, specifically Ted King who leaves his post as Vice-Chair and Tracy Bollans who retires as ordinary member.

2.2        Treasurer’s report

John Pearce reported that finances are broadly satisfactory, with outgoings somewhat ahead of income and the final balance being £2327, down from £2755 from last year.

3          Operation of the Friends of Woolley Executive

Kurt Paulus proposed, and the meeting agreed, a number of changes to the operation of the FoW Executive, including:

Reduction of the number of meetings to a level that meets requirements from time to time.

Continued role of the secretary in gathering and coordinating agenda items.

Standard agenda for each meeting, with individual members taking responsibility for specified issues.

More explicit statement that all meetings are open to all members and all members are able to submit topics or proposals for discussion.

Details to be agreed by the new Executive at the next meeting on 7 June and published to all members thereafter,

4          Membership of the Executive

The AGM agreed that the posts of Vice-Chair and Secretary should be left vacant for the time being until suitable candidates present themselves. No change in the Constitution is required at this stage. Existing members of the Executive will continue as below:

Position                        Holder                                      Ret. date

Chair                             Brian Elliott                               2020

Vice-chair                                                                      Vacant

Treasurer                       John Pearce                              2020

Secretary                                                                      Vacant

Ordinary Member          Ivan Astin                                 2020

                                    Anna Fairman                            2021

                                    Alex Klaushofer                         2021

                                    Tony Monks                              2019

                                    Kurt Paulus                               2020

                                    Ollie Squire                               2020

In addition, the following new members of the Executive were elected:

                                    Tony Bruun                               2021

                                    June Foster                              2021

                                    Ann Marie Cooper                     2021

Finally, the Executive was authorized to recruit one or more additional members by cooption ahead of the next AGM if deemed desirable.

.

5          Discussion points

  • Outreach

Tony Monks outlined his work on meeting the needs of FoW members, particularly those with special requirements, such as Link and the Senior Forum. Contacts have been quite fruitful and there are other organizations in town that have a wider remit that might benefit the membership, such as U3A. Agreed that, in addition to Tony’s work, inviting members of some of these groups to address FoW in open meetings would be beneficial.

5.2        Town Council liaison

Brian Elliott reported from the Town Council meeting, which discussed amongst other issues affordable housing and the needs of younger people. Agreed that although there are some personal and regular contacts, particularly in the planning sector, we should seek to cement these and engage in a more recognized way with the Council and its committees, especially where Woolley may have a specific contribution to make.

6          Future meetings

AGM May 2019

New Executive 7 June 2018 at 19.15

Annual Report of Activities 2018- 2019

Friends of Woolley was established to provide the local community with a formally constituted body to assist with local representation.

The Friends of Woolley is now well established and has links and communications with Wiltshire Council, local elected members and other local bodies… ‘

Achievements, activities and concerns during the last year

1.  The Bellway Homes development (Holt Rd / Cemetery Lane) remains a source of concern.  The ‘Bat Corridor’ along the Holt Road has ceased to exist for over one year and Cemetery Lane has lost sections of hedgerow.  The lane is a supporter of much additional wildlife (besides bats), vegetation, and is a favourite for dog walkers and many others.

In view of the quite justified heightened awareness of ‘Climate Change’ and loss of wildlife habitat this is a serious concern.  A formal complaint to Wilts Council has been made re non-compliance with the LEMP (Local Environmental Management Plan), obeyance of which was a justification for Planning Permission. NO response (other than acknowledgement) has been received as yet.

2.  Due to circumstances , nearly all of which were beyond our control , FOW did not hold our usual  ‘ Apple Pick ‘  or the ‘ Wassail ‘  this reporting year.  We still hope to run these events in future years

3.  A Litter pick was carried out in the Woolley area, along the Holt Road and the lower part of Springfield.  The short section of Holt Road yielded one bag of rubbish including 8 miniatures of vodka, sadly empty.  See our FACEBOOK site for pictures. The area directly  adjacent to Woolley itself  ie  Woolley Street  from the garage  down  to the bottom of the street, is regularly litter picked by 2 residents of  Luccombe Quarry.  My thanks to them.

4..  Members continued to support   other groups such as Age UK and OutReach

5. The issue of excessive lighting at the AB Dynamics factory  which violates the  requirement for  ‘ Bat Corridors ‘  remains  and  will also apply to the new factory when built  ( plans  have been published  and objected to , citing height  and closeness to the  road ).

6. The Woolley Grange main road ‘ S-bend ‘ now has an advised 20 mph limit sign and there have been no incidents  as far as we aware.  The high volume of traffic itself is a problem ( as it is  for the whole town).

7.  Much hedgerow tidying by volunteers   has been carried out recently at the top of Woolley Street and some daffodils have sprung back to life.

8.  A Membership Drive was carried out and we now have 127 member households.

9.  Discussions re parking problems for residents were held.

10.  The problem with traffic speeding on the lower half of Woolley Street (up to the Garage) was discussed and is on-going with the local residents.

11. There was a consensus to support a ‘Brown Sign’ road notice scheme to help drivers locate the ‘The George at Woolley‘.

12. Views and possible updates to the ‘Plan for Woolley‘ were requested.

13. The Executive is still short of members and we welcome any support.

14. Executive meetings are now held every two months and not monthly as before.

15. The usual problem of communicating ideas and opinions remains although our FACEBOOK page is read by many, even some local councillors. We thank Ted Ellis-King for his maintenance of the Website and others for maintaining the Notice board outside the George.

16. FOW had a table at the ‘George‘ Christmas Fair.

17. The ‘Fruit and Veg’ table continues to provide a source of income and is a popular way of donating surpluses.

Finally, my usual thanks to all helpers, supporters and other members of the Executive for their support during the year.

Brian Elliott, Chair – 2 May 2019

Treasurer’s Report for 2019 AGM

(For the financial year 1 April 2018 – 31 March 2019)

Bank balance at 31 March 2019 – £2237.27 (note includes cheques currently being cleared for £98.50)

31 March 2018, £2327.11

31 March 2017,£ 2755.08)

OUTGOINGS DURING 2018/19

Newsletter – £75

Public liability insurance – £195.31

Stall at Westbury Gardens Street Market – £11

Membership leaflet – £170

TOTAL outgoings – £451.31

 INCOME DURING 2018/19

Apple juice sales – £57 (last year’s stock)

Subscriptions £133

Fruit and vegetable sales from produce table – £112.47

TOTAL income – £302.47

Copies of Friends of Woolley’s bank statements are available on request.

John Pearce, Treasurer – April 2019

Refocusing the Plan for Woolley 2026

The Plan for Woolley 2026 was adopted in 2012. Much has been achieved since then: protection against inappropriate development, improved traffic and pedestrian safety, a voice for Woolley at town and county level. It now needs a shot in the arm to help keep it relevant. The main headings of the Plan are given below, with examples from the original action list. Help us bring it up to date by adding new topics and by offering your participation in getting things moving again:

A. Character and Historic Environment

1. Monitoring stone walls and footpaths

2.  Cleaning and tidying paths and hedges

3. Ensuring appropriate development

4. …………………………………………………………………

5. …………………………………………………………………

6. …………………………………………………………………

B. Wildlife and Environment

1. Promote fruit tree and hedge grants

2. Take part in wildlife surveys

3. Seek protection for natural habitats

4. ………………………………………………………………….

5. ………………………………………………………………….

6. ………………………………………………………………….

C. Traffic, transport and Access

1. Repair unsafe pavements

2. Deter rat-running

3. Secure pedestrian links from Woolley

4. ………………………………………………………………….

5. ………………………………………………………………….

6.  …………………………………………………………………

­D. Climate Change

1. Promote solar panels

2. Combined purchase of green energy

3. Promote self-sufficiency

4. ………………………………………………………………….

5. ………………………………………………………………….

6. ….. …………………………………………………………….

E. Community Activities

1. Apple picking and juicing

2. Community fun, e.g. Wassail

3. Organized children’s activities

4.  …………………………………………………………………

5.  …………………………………………………………………

6. ………………………………………………………………….

Be a participant

Name: ……………………………………………….. will help to manage/contribute to ……………………………………….

…………………………………………………………………………………………………………………………………………………………..

Executive membership 2019-20

Nominations are requested from the AGM to fill a number of vacancies. Terms of service are three years. The current membership is given in the table below:

Position                                  Current Holder                                  Status May 2018

Chair                                       Brian Elliott                                          Retires 2020

Vice-Chair                               Vacant                                                 Vacancy

Treasurer                                John Pearce                                       Retires 2020

Secretary                                Vacant                                                 Vacancy

Membership Secretary           June Foster                                         Retires 2021

Ordinary members                  Ivan Astin                                            Retires 2020

                                                Tony Bruun                                         Retires 2021

                                                Ann Marie Cooper                              Retires 2021

                                                Anna Fairman                                     Retires 2021

                                                Alex Klaushofer                                  Retires 2021

                                                Tony Monks                                        Vacancy

                                                Kurt Paulus                                         Retires 2020

                                                Ollie Squire                                         Retires 2020

No candidates have yet been identified for Vice-Chair or Secretary. Volunteers or suggestions from the AGM would be welcome. It is proposed to add two or three new ordinary members to ensure continuity as there will be further vacancies in 2020. Again, nominations are welcome.

Put forward by the Executive:

Caroline Watson, Grange View